Many business problems in construction companies show up in the accounting first: a change order that was never written, billings that lag costs, a job whose files live in three places and whose status depends on who you ask. Levvigo finds those problems in the monthly numbers and fixes the process behind them — the information flows between the field, project management, and accounting; the project close-out procedure; and how files are organized — so the people running the business work from the same information.
The monthly WIP is where they surface. To build a WIP that ties, every job has to answer the same questions: what is the contract worth today, what has it cost, what is left, what has been billed. When a job can't answer cleanly, the cause is rarely the accounting — it's a change order never written, a billing that waited on a signature, a cost code used three different ways. The process that produces your WIP also produces the list of what's costing you time, money, and accuracy. That list is where this work starts.
This is hands-on work on how information moves through your company, not a strategy deck. Three areas:
Who records what, when, and where it goes next — from field notes and change-order requests to job cost and billing — so project managers and accounting see the same job at the same time.
A repeatable close-out: final billings and retainage, the change-order log reconciled to the contract, a final job-cost analysis, and the handoff to warranty — so jobs end cleanly instead of trailing off.
Most contractors have run into this: a document that can't be found when it's needed, two versions of a change-order log with no way to tell which is current, a subcontract that lives only on one person's laptop. The time spent searching is the small cost. The larger one is a change order billed late, or a backcharge that can't be supported, because the paperwork wasn't where it should have been. We set one standard — what gets stored, when, how, where, and what it's called — and put it in place on every job, so the current version of a document is where people expect it, when they need it.
What you get is concrete: written procedures, templates, folder structures, and checklists, built with the people who will run them. The next month's WIP shows whether the fix held.
No. It's practical work on procedures, templates, file structures, and handoffs — the things that decide whether your PMs and your accounting see the same job.
No. Most projects start from something the monthly numbers showed, but the consulting stands on its own.
Senior Levvigo experts who work in contractors' books every month, with Bryce Wisan responsible for the engagement.
It depends on the scope. A file-organization standard is a short project; rebuilding the change-order flow from the field to the billing takes longer because it touches more people. We'll tell you up front.
We agree on the fee up front. Typically it's a fixed rate for a fixed period, with set deliverables.
The changes land in the office first — project management and accounting. Field crews should see simpler paperwork, not more of it.