Outsourced construction accounting for contractors who need the numbers to be right

Levvigo runs the accounting that contractors doing $10–$75 million a year struggle to staff: job costing, WIP, the month-end close, and the financial reporting owners, banks, and sureties expect. The repetitive work runs on AI-based tools we set up and monitor; a construction accountant checks everything before it reaches you. Already have a team? We work alongside them and fill the gaps.

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Who this is for

General, specialty, and trade contractors in one of three spots: your books have outgrown the bookkeeper but a full-time controller isn't justified yet; you need a bookkeeper or controller and want us to step into that role; or you have a controller and want the construction-specific pieces (WIP, job cost, over/under billings, retainage) handled by people who do them every month.

What we take off your plate

Job costing. Cost codes set up and maintained, costs posted to jobs, labor burden applied, job-cost reports monthly. What stays with you: approving estimates and budgets.

Month-end close. Bank and credit-card reconciliations, accruals, WIP adjustment, closed by a set date each month. What stays with you: reading it and asking questions.

WIP and financial reporting. WIP schedule tied to the GL, over/under billings, balance sheet and P&L, owner package. What stays with you: reading it, and the decisions.

How the engagement runs

1. Assess your needs. We go through your chart of accounts, job-cost setup, last WIP schedule and financials, and tell you what's working and what isn't.
2. Agree on the scope. A written scope, a monthly fee, and a close calendar — which reports land on which day.
3. Deliver and train. Levvigo takes over the agreed work. Where your team keeps a piece, we document it and train them.
4. Meet and support. A monthly sit-down on the numbers with you, and ongoing answers in between.

How we work with your team

We work closely with the people you already have. Many contractors we work with have someone who runs payroll, someone who handles AP, and someone who helps the PMs with billings. We fill the gaps — usually job costing, the month-end close, the WIP, and the reporting — and lead the pieces that need construction accounting judgment. If you don't have a team, we become your team.

Each month you get the WIP, the job-cost analysis, and the management package by a date we agree on, and we sit down with you to go through it.

What you get every month

• WIP schedule tied to the general ledger — contract value, costs to date, estimated cost to complete, percent complete, earned revenue, over/under billings, with the adjusting entry your team posts.
• Job-cost analysis — which jobs moved, where fade is showing up, which estimates need a PM's second look before the number goes to the owner.
• Management package — a few pages, not forty: WIP summary, backlog, gross profit by job and by PM, cash position, and the three things that need a decision.
• Monthly sit-down on the numbers — 45 minutes with the owner (and the controller and PMs if you want them in the room) to walk the numbers and agree on what changes.
• Bank and surety package when you need it — the same WIP, presented the way underwriters expect it.

Who owns what

• Job costing — Levvigo leads; your team helps execute.
• Payroll — your team owns it; Levvigo job costs it.
• WIP schedule and tie-out to the GL — Levvigo builds and ties it; your team posts the adjusting entry.
• Cost-to-complete walkthrough with PMs — Levvigo leads; your team joins.
• Management package and monthly meeting — Levvigo prepares and runs it; your team attends.

Questions contractors ask us

What does outsourced construction accounting cost?

A flat monthly fee set after the needs assessment, based on the scope and the reports you want.

How does the transition work?

Usually there's no handoff to protect. Most contractors come to us behind on their accounting, and the first job is catching up: reconciliations, costs posted to the right jobs, a current WIP. Once the books are current, the monthly rhythm starts.

Do we have to change software?

No. We work in the system you have.

Who actually does the work?

Levvigo accountants, working in your accounting system under your user permissions, with Bryce Wisan responsible for the engagement.

Will you work with our team?

Yes — closely. Most of the contractors we work with already have someone running payroll, someone handling AP, and someone helping the PMs with billings. We fill the gaps your team doesn't cover and lead the construction accounting — job costing, the month-end close, the WIP, and the reporting. If you don't have a team, we become your team.

Do you need access to our accounting system?

For the full accounting service, yes — we work in your system under your user permissions. For WIP and monthly reporting only, usually not: standard report exports are enough, and where a login would make the work faster or more accurate, we'll ask for one.

Is this a one-time WIP?

No. The value is in the monthly rhythm: the second month is where you see fade, and the third is where PMs start estimating differently because they know someone will ask.